Here is a list of some of the things you want to do to prepare the seminar room for your audience:
- Arrive early to rehearse
- Assign one staff member to be the lead
- Put signage up outside the room to guide people to your seminar
- Know how to reach the on-site contact during your event
- Test your audio/visual equipment
- Make sure you have your notes, laptop, water and whatever else you need at the podium
- Set up an easel, if you plan to use one, and make sure it has an adequate number of markers
- Check the temperature
- Check the lighting
- Check for loud noises coming from other rooms
- Have a staffed registration table at the door for attendees to sign in
- Have seating for people with special sight, mobility or hearing needs
- Check and correct any safety issues – tape down cords with duct tape, make sure aisles are wide enough for easy access, clear all items from aisles
